Spalding Model Railway Exhibition

General Data Protection Regulation (GDPR)

Spalding Model Railway Exhibition is presented by the Spalding Model Railway Club.

The General Data Protection Regulation (GDPR) came into force on the 25th of May 2018. It introduces changes to information that an organisation must provide to individuals relating to how it uses and stores personal information.

Information We Hold

The Spalding Model Railway Exhibition collects the following personal information about you to hold on it’s database:

Your name.

The organisation you may represent.

Address.

Email Address.

Telephone Number(s).

Layout / Exhibit Details & Requirements.

Use of Personal Information

The Spalding Model Railway Exhibition uses your personal information for the purposes of:

The organisation of the exhibition.

Protection of Data

The Spalding Model Railway Exhibition takes a number of steps to protect the privacy and security of your information by maintaining the information that you provide securely.

In the nature of organising the exhibition the following data will be publicised:

Exhibit Name (Layout, Exhibit, Trader)

Exhibitor Name (Layout owner) 

Description / details of the exhibit. 

This will be publicised on the internet & in the show guide. No contact details will be published for Layouts / Exhibits.

In the nature of organising the exhibition the following data will be shared:

If you require B&B: Name & contact number with the B&B / Hotel in question.

Under the regulation you may:

Request a copy of your personal information as held on our database.

Request the correction or deletion of the information that we hold.

We will continue to store and use your personal information for the purposes highlighted above, up until 3 calendar months following the exhibition that you are booked to appear at. Following this any information held will be securely destroyed.

If you have shared your contact details in relation to a prospective booking then please note that all details will be destroyed after 12 months.

You can request the deletion of your personal information by contacting the exhibition manager:

exhibition@spaldingmrc.co.uk

07935 600 965 (Answerphone)